| Minutes of Bramley Parish Council
held in the Village Hall on Monday, 21st June 2010 at 7.30 p.m. | |
| Parish Councillors present were: | |
| Richard Wood, Philip McCorry, Claire Penfold, Allan Douglas and John Ferguson | |
| Also present were: The Clerk, Borough Councillors Ranil Jayawardena and Rhydian Vaughan and 11 members of the public. | |
| ITEM | COMMENT | ACTION | |
| 1.0 | Apologies | | |
| | Apologies were received from Councillor Jane Payne, Hugh Tottenham, County Councillor Keith Chapman and WPC Mandy Jewell. | | |
| 2.0 | Minutes of the last meeting | | |
| | The minutes of the meeting on May 17th 2010 having been circulated were agreed as a true record. Proposed by Cllr. Ferguson and seconded by Cllr. Douglas. | | |
| 3.0 | Matters arising and not appearing elsewhere on the agenda | | |
| | None | | |
| 4.0 | Finance | | |
| 4.1 | Annual Accounts 2009/10 | | |
| | The annual accounts were approved and the Statement of Accounts was signed by Chairman Richard Wood. | | |
| 4.2 | Review of Effectiveness of Audit | | |
| | Following instructions from the Audit Commission, Councillors Tottenham and Wood had agreed a process for the Council to Review the Effectiveness of Audit. Templates had been agreed and Council were asked to approve their use. Cllrs. Wood, Tottenham, the outgoing Clerk and incoming Clerk would meet to complete the process and report to Council for its approval. | RW/HT/ Clerks | |
| 4.3 | Annual Account – Governance Statement | | |
| | The statement of assurance was read to Council by the Chairman. Proposed by Cllr. Penfold and seconded by Cllr. Douglas approved by all and signed by Chairman Richard Wood on behalf of the Council. | Clerk | |
| 4.4 | Monthly Income & Expenditure | | |
| | Reconciled Balance of Accounts as of 31st May 2010 | | |
| | | | |
| | Lloyds Bank Current Account | £5,752.42 | Lloyds Bank Business Account | £20,848.51 | National Savings Account | £16,032.81 | Total | £42,633.74 | | | Plus receipts not banked | £135.00 | Less Cheques Outstanding | £0.00 | True balance as of 31st May 2010 | £42,768.74 |
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| | Income Received since last meeting | | |
| | BDBC - 1st half Precept | £13,650.00 | BDBC - Parish Funding | £1,100.00 | Interest May- Business Account | £0.60 | HMRC VAT Refund | £1,284.01 | 500310 - Burial Ground | £40.00 | 500310 - BDBC - Parish Plan Grant | £1,491.00 | 500311 - Burial Ground | £230.00 | | £17,795.61 |
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| 5.0 | Accounts for payment | | |
| | Cheques approved for payment – Proposed by Cllr.McCorry, seconded by Cllr. Ferguson | | |
| | 001342 J Snow - Litter Warden Salary | £266.22 | 001343 G Fowler - Clerk Salary & Expenses | £690.14 | 001344 Bulpitt Brothers - Bramley Green Cut (1) | £200.00 | 001345 BDBC - SLR's April -June | £570.00 | 001346 Spencer & Peyton - 2nd half payment for repainting Commemorative Stones | £86.36 | 001347 Bramley PCC - Paper | £10.00 | 001348 Miss G Hawtin - Parish Plan Expenses | £61.86 | 001349 Mr M Davis - Parish Plan Expenses | £38.19 | 001350 Mr C Morley - Parish Plan Expenses | £11.74 | 001351 Post Office Ltd - HMRC Revenue & Customs Tax & NI 1st quarter | £766.77 | 001352 R Gregory - Burial Ground - May | £177.37 | | £2,878.65 |
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| 6.0 | Planning | | |
| 6.1 | Planning Applications – See Appendix 2 attached | | |
| | No comments on applications attached | | |
| 6.2 | German Road Development | | |
| | Cllr. Wood reported he had a positive meeting with Planning Dept. The next meeting with the Developers was due 25th June at which the Developers, Planners and Enforcement would all be present. | | |
| 6.3 | SHLAA Consultation | | |
| | Cllr. Douglas reported that he had completed and returned the BDBC survey for this consultation. He briefly advised the Council of his comments and confirmed he would put his written comments in the correspondence folder. | | |
| | Borough Councillor Vaughan would monitor the situation but advised it was vital for residents to record their comments. | | |
| 7.0 | Public Comments | | |
| | Open Forum for Public comments – recorded in attached Appendix 1 | | |
| 8.0 | Transport Highways & Parking | | |
| 8.1 | SLR’s | | |
| | It was agreed that the Council should be more proactive with the statistics provided and Cllr. Wood agreed to speak to Mandy Jewell. Borough Councillor Jayawardena recommended Council consider building a budget reserve for traffic calming measures which may then be matched by Hants CC. All Bramley residents were urged by Council to stay within the 30mph limits. Mandy Jewell had requested that Council consider placing an SLR along German Road leading to the new development. Clerk to investigate. Costing’s for the SLR’s had been circulated and it was confirmed Sherfield on Loddon were continuing for a further six months. Cllr. Wood proposed that Bramley should continue for a further six months, seconded by Cllr. Penfold, agreed by majority 4-1. | RW Clerk Clerk | |
| 8.2 | Bus Service 14/15 | | |
| | Clerk provided an update of the information obtained but would continue to investigate. | Clerk | |
| 9.0 | Environmental Matters | | |
| 9.1 | Clift Meadow Swings | | |
| | Cllr. Ferguson confirmed he believed the swings were to be installed week commencing 28th June. | | |
| 9.2 | Pond Update | | |
| | Cllr. Payne had relayed a message that a volunteer working group were to carry out further clearance work at the pond on June 23rd. BDBC had agreed to remove the rubbish. | | |
| 10.0 | Co-Option New Parish Councillors | | |
| | Following interviews it was announced that Janice Spalding and Dalton Hopkins would be invited to become Parish Councillors. They would take office at the meeting in July. | | |
| 11.0 | New Parish Clerk | | |
| | It was announced that Sarah Smart had been appointed the new Parish Clerk and would start on July 1st, training with the current Clerk for one month. As Sarah was due to be away on holiday the first week in August, Cllr. Wood requested that Council approve the payment of two salaries for the first week of August. Seconded by Cllr. Ferguson and agreed by all. | | |
| 12.0 | Parish On-Line | | |
| | This item was carried forward to the July meeting as Cllr. Payne was not present to explain the benefits. | | |
| 13.0 | Donation requests | | |
| 13.1 | Sing Bramley had requested a donation toward the cost of a new keyboard, speakers and accessories. Mr Dorian Edwards explained the requirements and answered questions raised by Councillors. Cllr. Ferguson agreed to ask Clift Meadow Trustees if they would also support the request as it may be possible for the equipment to be used at Clift Meadow events. A donation of £400 was proposed by Cllr. Wood, seconded by Cllr. Penfold and agreed by all. | Clerk | |
| 13.2 | WI had submitted an application for £100 towards the upkeep of the Millennium Garden. This was proposed by Cllr. Ferguson, seconded by Cllr. Wood and agreed by all. | Clerk | |
| 14.0 | Parish Plan Update | | |
| | Cllr. Penfold gave an update. She had attended the Summer Fair at which they had a stall; approx. 100 responses had been received from the questionnaires that had been circulated with the last newsletter; she would feedback when the analysis was available. She would also clarify an action point on the Parish Plan Chairman to clarify a comment made regarding the relationship with the Parish Council. | CP | |
| 15.0 | County & Borough Councillors and Police reports | | |
| | No County Councillor report. | | |
| | Police Beat Update and Neighbourhood Watch report had been included in the Monthly Correspondence folder. | | |
| | Borough Councillor Vaughan confirmed that Planning Enforcement had been put on hold in relation to the storage container at Clift Meadow, until Planning had met with Hugh Tottenham. He also advised that works would soon start on the demolition of Basing View and the development of the Malls in the town centre. | | |
| | Borough Councillor Jayawardena had constructed responses to the SHLAA consultation. He would welcome comments on the publication Basingstoke Today. He advised he had assisted with the protection of the car parking at Basingstoke railway station and that he had attended an Audit Committee meeting. | | |
| 16.0 | Representatives Reports | | |
| | Cllr. Wood advised he had attended the Village Hall Trustees meeting. He also advised that the caretaker had resigned. | | |
| 17.0 | Correspondence/Consultations | | |
| | The monthly correspondence folder was issued. | | |
| 18.0 | Items for next meeting | | |
| | New Councillors take office | | |
| | First quarter budget update | | |
| | Tadley CAB and Victim Support Grant request (subject to application form) | | |
| | Summer Newsletter | | |
| | Parish On-Line maps | | |
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| | There being no other business the meeting closed at 8.43 p.m. | | |
| | Chairman ................................................................................................Date................................. | | |
| | Appendix 1 to Minutes dated 21st June 2010 Agenda Item 7 | | |
| | Public Comments – 10-minute interval | | |
| Name | Comments | Actions | |
| Mr Malcolm Bell | Asked how information would be relayed to the Yew Tree Close residents after the next German Road meeting. Cllr. Wood advised that he would contact Simon Spiers. | RW | |
APPENDIX 2 TO MINUTES DATED 21st June 2010 - PLANNING APPLICATIONS – Agenda Item 6.1 | |
Reference | Planning | Application | LOCATION | RecomMendation | |
BDB/72410 | Consent to works to preserved trees | Fell Ash Tree | 3 St. Mary’s Avenue, Bramley RG26 5UU | Objection | |
BDB/72433 | Consent to works to preserved trees | Fell Horse Chestnut Tree | The Gables 1 Churchlands Bramley RG26 5DU | Objection | |
BDB/72326 | Householder Permission | Erection of single storey rear extension | Patricia’s Cottage Bramley Corner Bramley RG26 5DJ | No Objection | |
BDB/72481 | Full Planning permission | Erection of single storey rear/side flat roofed extension | Bramley Garage Sherfield Road Bramley RG26 5AG | No Objection | |
BDB/72392 | Householder Permission | Erection of single storey side extension and rear conservatory | Laurel Lea Cottage, Sherfield Road, Bramley Green, Bramley, Tadley, RG26 5AJ | No Objection | |
BDB/72531 | Householder Permission | Erection of single storey rear extension and conversion of outhouse to living accommodation | Sheila’s Cottage Bramley Corner Bramley RG26 5DJ | With Planning Team | |
TCA 2990 | Trees – Notice of Intent to carry out works | 30% crown topping 1 Lime, 50% crown topping 1 Poplar and fell 1 Japanese Willow | Lime Tree Cottage Vyne Road Bramley RG26 5DE | With Planning Team | |
BDB/72478 | Full Planning Permission | Erection of a detached four bed roomed dwelling and alterations to existing vehicular access | The Vicarage Silchester Road Bramley RG26 5DQ | With All Councillors | |
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BASINGSTOKE & DEANE BOROUGH COUNCIL | |
Reference | Planning | Application | LOCATION | decision | |
bdb/72219 | Full Planning Permission | Change of house type to Plot 238 to include the erection of a rear conservatory (Amendment to BDB/64044) | Plot 238 Former MOD Land at German Road, Bramley | Approved | |
bdb/72175 | Full Planning Permission | Change of house type to Plot 235 to include the erection of a rear conservatory (Amendment to BDB/64044) | Plot 235 Former MOD Land at German Road, Bramley | Approved | |
T291-10 | Notice of Intent TCA 2959 | Crown reduce by 30% 1 Corkscrew Willow and 1 Willow, Fell 1 Apple, Reduce Height 4-6m of Western Red Cedars | Middle Farm The Street Bramley RG26 5DD | No Objection | |
BDB/72166 | Householder Permission | Erection of part two storey and part single storey rear extension following removal of existing rear outbuildings | Bramley Corner House, Bramley Corner, Bramley RG26 5DJ | Approved | |
BDB/72167 | Listed Building Consent | Erection of part two storey and part single storey rear extension following removal of existing rear outbuildings | Bramley Corner House, Bramley Corner, Bramley RG26 5DJ | Approved | |
BDB/72410 | Consent to works to preserved trees | Fell Ash Tree | 3 St. Mary’s Avenue, Bramley RG26 5UU | Approved | |
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