| Minutes of the meeting of Bramley Parish Council
held in the Village Hall on Monday, 19th April 2010 at 7.30 p.m. | |
| Parish Councillors present were: | |
| Richard Wood, Jane Payne, Hugh Tottenham, Philip McCorry, Claire Penfold, Chris Tomblin, Allan Douglas and John Ferguson | |
| Also present were: The Clerk, WPC Mandy Jewell and 7 members of the public. | |
| ITEM | COMMENT | ACTION | |
| 1.0 | Apologies | | |
| | Apologies were received from County Councillor Keith Chapman and Borough Councillors Ranil Jayawardena and Rhydian Vaughan. | | |
| 2.0 | Minutes of the last meeting | | |
| | The minutes of the meeting on March 15th 2010 having been circulated were agreed as a true record. Proposed by Cllr. Penfold and seconded by Cllr. Douglas. | | |
| 3.0 | Matters arising and not appearing elsewhere on the agenda | | |
| | Cllr. Wood reported on behalf of Cllr. Vaughan that he was not aware of any planning applications at Little Dallas and only horse boxes were on site, no caravans. Also with regard to the drainage at Vyne Road/field entrance, there was drain under field entrance but he had yet to speak to the owner. | RV | |
| | Cllr. Tomblin asked what further information had been obtained regarding the night time flying of helicopters at the Training Camp. Action to be Carried Forward | RV | |
| 4.0 | Finance | | |
| 4.1 | Annual Insurance | | |
| | The annual insurance renewal premium was £1,097.43. The Council were asked to consider an additional option of Commercial Loss recovery Insurance at an additional cost of £107.10. The proposal was declined by all. | Clerk | |
| 4.2 | Amend Budget It was proposed that £1,500 be transferred from the Notice Boards budget of £3,000 to a new Highways Fund in order that the Wheelie Bin Speed Stickers could be financed. Proposed by Cllr. Ferguson and seconded by Cllr. Tottenham, all in favour | Clerk | |
| 4.3 | Monthly Income & Expenditure | | |
| | Reconciled Balance of Accounts as of 31st March 2010 | | |
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| | Lloyds Bank Current Account | £1,178.85 | Lloyds Bank Business Account | £25,096.93 | National Savings Account | £16,032.81 | Total | £42,308.59 | | | Plus receipts not banked | £0.00 | Less Cheques Outstanding | £0.00 | True balance as of 31st March 2010 | £42,308.59 |
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| | Income Received since last meeting | | |
| | Interest March - Business Account | £1.03 | HMRC - VAT Refund | £59.42 | 500308 - Burial Ground | £115.00 | | | | £175.45 |
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| 5.0 | Accounts for payment | | |
| | Cheques approved for payment – Proposed by Cllr. Tottenham, seconded by Cllr. Penfold | | |
| | SO - Lloyds Bank - Deeds Storage | £7.50 | 001319 South East Water (Allotments and Burial Ground) | £13.23 | 001320 Spencer & Peyton - Clean & Repaint Bramley Commemorative Stones - Half payment | £86.36 | 001321 Greenbarnes Ltd - New Notice Boards | £6,611.90 | 001322 Greenbarnes Ltd - Installation of new Notice Boards | £2,009.25 | 001323 Ridgeway Press - Footpath Leaflets - 2nd Half of payment | £200.00 | 001324 Ridgeway Press - Spring Newsletter | £375.00 | 001325 Hampshire Playing Fields Assoc. - Subscription 2010/11 | £20.00 | 001326 Communicorp - Clerks & Councils Direct Subscription 2010/11 | £11.00 | 001327 Information Commissioner - Data Protection register 2010/11 | £35.00 | 001328 HALC - HALC Affiliation Fee (£373) & NALC Levy (£141) 2010/11 | £514.00 | 001329 M Davis -Reimburse Printing Cost for Parish Plans Inserts | £28.00 | 001330 Bramley Village Hall Trust - Parish Plan Meeting Room 6.4.10 | £15.00 | 001331 G Fowler - Clerk Salary & Expenses | £755.43 | 001332 J Snow - Litter Warden Salary | £237.10 | | £10,918.77 |
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| 6.0 | Planning | | |
| 6.1 | Planning Applications – See Appendix 2 attached | | |
| | Cllr. Penfold expressed surprise that BDBC had approved the application BDB/71864 at 11 North Row. | | |
| | Cllr. Tottenham was concerned about the new build on The Street opposite Middle Farm which had been built very close to the adjacent property. Cllr. Douglas advised he had been informed that there is no minimum distance and properties can be built right up to the boundary. | | |
| 6.2 | German Road Development | | |
| | Cllr. Wood confirmed the notes from the most recent site meeting had been placed in the correspondence folder. The application for retrospective permission for the fence at German Road at been refused. | | |
| 7.0 | Public Comments | | |
| | Open Forum for Public comments – recorded in attached Appendix 1 | | |
| 8.0 | Transport Highways & Parking | | |
| 8.1 | Highways | | |
| | A reply had been received from Peter Eade, Highways regarding Cufaude Lane. Cllr. Tomblin felt the issue had not been fully understood or addressed and would look into the matter further. Clerk to forward a copy of the email. | Clerk | |
| | Cllr. Douglas advised that the alterations to the Vyne Road/Silchester Road junction had been completed. | | |
| 8.2 | Wheelie Bin Speed Stickers | | |
| | Following the agreement earlier in the meeting to transfer £1,500 to a Highways budget, it was proposed that 125 stickers be purchased as a trial. Proposed by Cllr. Tottenham, seconded by Cllr. Penfold. All Councillors in agreement with the exception of Cllr. Ferguson who voted against the proposal. | Clerk | |
| 8.3 | Bus Service 56 A letter had been received from Mrs .Phyl Davies concerned about the termination of the bus route 56. There would now be no bus into the town centre to the railway station with access to the Sainsbury store for those without cars. Cllr. Wood agreed to take the matter up with the Borough Councillors. | RW | |
| 9.0 | Environmental Matters | | |
| 9.1 | Swing Area – Clift Meadow | | |
| | Cllr. Tottenham advised that the Trustees were still considering the best way forward. Cllr. Payne reminded him that the Parish Council had agreed that the funds be spent at Clift in April 2009 and felt more positive action should have been taken by now. Cllr. Tottenham agreed that he would try and expedite the matter. | HT | |
| 9.2 | ‘Turn off Engine’ signs at Level Crossing | | |
| | Cllr. Payne advised that there was no national scheme. The matter was based on air quality issues. She would contact Hindhead Parish Council who had the same issue, for advice. Cllr. McCorry pointed out that heavy lorries cause more pollution by turning engines off then on again. With increased freight on network Rail delays would be increasing and why was the barrier down for so long, so often. Cllr. Payne agreed to supply contact details of the Railway Consortium in order that Cllr. McCorry to take the matter forward. | JP/PM | |
| 10.0 | Donation Request – Tadley CAB | | |
| | Apologies had been received. The representative was unable to attend this meeting and would re-arrange. | | |
| 11.0 | Future Grant/Donation requests | | |
| | Cllr. Wood and the sClerk had drawn up a set of draft of Terms and Conditions. Clerk would email to Councillors for the opinions, to be returned by 10th May. | All | |
| 12.0 | Co-Opt new Parish Councillor | | |
| | It was agreed that a notice would be placed on all notice boards, website and Google group for a new Parish Councillor. Closing date for applications would be 15th May. | Clerk | |
| 13.0 | Community Facility Study | | |
| | Cllr. Ferguson had written to all Councillors advising them of the offer of an Independent Feasibility Study which could be undertaken at no cost to the Parish. No comments had been received. He had written to June Balcombe, BDBC and requested £10, 000 for this purpose and has two months to write a brief. He will liaise with the Parish and Borough Councillors. | JF | |
| 14.0 | Parish Plan Update | | |
| | Cllr. Tomblin gave an update. A new Treasurer was being sought. A draft budget request had been sent to BDBC for £1,500. Any funds would be placed with the Parish Council to hold on the Committees’ behalf. Cllr. Penfold expressed concern that there was no project plan and the funds requested had not been approved by the Committee. Cllr. Tomblin hoped that feedback from the ‘Young Peoples’ event on April 22nd would be forwarded to the group. | CP/CT | |
| 15.0 | Parish Clerk Vacancy | | |
| | Cllr. Wood advised the Council that the Clerk has submitted her letter of resignation to leave 31st July 2010. He proposed that advertisements be placed locally, on the website and Goggle group and requested Mrs. Phyl Davies to put in Gazette column. Interviews be held at the beginning June. He also proposed that the Council authorise the payment of two salaries for July in order that a month’s training could be given. This was approved unanimously. | Clerk | |
| 16.0 | County & Borough Councillors and Police reports | | |
| | No County or Borough Councillors reports | | |
| | Police Report – WPC Jewell reported that there were still problems with outbuilding burglaries and asked for vigilance. The mobile police unit had found signs of drug abuse in Clift Meadow car park. A meeting would be held between the Police, 2 Housing Associations and Community Development Officer regarding problems on the new housing estate. A Parish Council liaison role may be called for. WPC Jewell asked for confirmation that the beat priorities should still be Speeding and Anti Social behaviour. This was agreed. It was reiterated that any appropriate incidents should be reported to 101. | | |
| 17.0 | Representatives Reports | | |
| | Cllr. Wood reported that he would be attending the Village Hall Trustees meeting on April 26th. | RW | |
| 18.0 | Correspondence/Consultations | | |
| | Basingstoke & Deane Core Strategy ‘Key Themes’ Consultation – Cllr. Wood confirmed he would reply on behalf of Parish Council. Sale of land at Cufaude Lane – Paperwork provided by Mrs Foyle would be passed to the Borough Councillors . | RW | |
| | The monthly correspondence folder was issued but Cllr. Wood requested that the folder was circulated more speedily. | | |
| 19.0 | Items for next meeting | | |
| | May meeting is Annual PC Meeting. Cllr. Wood would speak to individuals to consider special responsibilities before the meeting | RW | |
| | Approve Terms & Conditions for Donation/Grant requests | | |
| | SHLAA Consultation due | | |
| | Consider replacing Coopers Lane Notice Board | | |
| | Review end of year budget for 2009/10 | | |
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| | There being no other business the meeting closed at 9.05 p.m. | | |
| | Chairman ................................................................................................Date................................. | | |
| | Appendix 1 to Minutes dated 19th April 2010 Agenda Item 7 | | |
| | Public Comments – 10-minute interval | | |
| Name | Comments | Actions | |
| Judith Foyle | Asked if there were any legal implications if the Council did not own the notice board at Coopers Lane and it was replaced. | | |
| | Cllr. Payne advised that although it was not on the Parish Council’s Assets register it was believed from enquiries made, that it was Parish Council property. However a notice would be placed on the board asking anyone with information to contact the Clerk. | | |
| Mr & Mrs Walker | They expressed their dismay that the planning application at 11 North Row had been approved (they live next door). They were concerned about the 13 metre concrete base that had been laid for some time and that there were no demands from BDBC to lift half of the base now that a smaller structure had been approved. There were already flooding issues in this area and there are no requirements for rainwater runoff, any guttering or soak away. They were concerned that no other objections had been made. | | |
| | Cllr. Wood confirmed that the Parish Council had placed an objection against this application and that he would take the matter up with the Planning Dept and Borough Councillor. | RW | |
APPENDIX 2 TO MINUTES DATED 19th April 2010 - PLANNING APPLICATIONS – Agenda Item 6.1 | |
Reference | Planning | Application | LOCATION | RecomMendation | |
BDB/72034 | Retention of Development (Section73A) | Erection of a 2m high close boarded fence (retrospective) | Former MOD Land, German Road, Bramley | Objection | |
BDB/72054 | Householder Permission | Erection of a first floor rear extension | 8 The Limes, Bramley RG26 5UW | No Objection | |
bdb/72126 | Full Planning Permission | Change of house type to Plot 242 to include the erection of a rear conservatory (Amendment to BDB/64044) | Plot 242 Former MOD Land at German Road, Bramley | No Objection | |
BDB/72146 | Householder Permission | Erection of part two storey, part first floor side extension | 6 The Crescent, Bramley RG26 5BU | No Objection | |
bdb/72163 | Removal/ Variation of Condition (Sec 73) | Variation of condition 5 of planning permission BDB/64044 to allow the phased submission of measured survey of the site and a plan prepared to show details of existing and intended final ground and finished floor levels of the residential care home, commercial and residential | Former MOD Land at German Road, Bramley | No Objection | |
bdb/72219 | Full Planning Permission | Change of house type to Plot 238 to include the erection of a rear conservatory (Amendment to BDB/64044) | Plot 238 Former MOD Land at German Road, Bramley | No Objection | |
bdb/72175 | Full Planning Permission | Change of house type to Plot 235 to include the erection of a rear conservatory (Amendment to BDB/64044) | Plot 235 Former MOD Land at German Road, Bramley | No Objection | |
BDB/72166 | Householder Permission | Erection of part two storey and part single storey rear extension following removal of existing rear outbuildings | Bramley Corner House, Bramley Corner, Bramley RG26 5DJ | No Objection | |
BDB/72167 | Listed Building Consent | Erection of part two storey and part single storey rear extension following removal of existing rear outbuildings | Bramley Corner House, Bramley Corner, Bramley RG26 5DJ | No Objection | |
BASINGSTOKE & DEANE BOROUGH COUNCIL | |
Reference | Planning | Application | LOCATION | decision | |
BDB/71743 | Full Planning Permission | Change of use of land for the stationing of a residential caravan | Land at O/S ref 464753 158355 Cufaude Lane, Bramley RG26 5DL | Refused | |
BDB/71864 | Householder Permission | Erection of a detached log cabin/building to provide fitness room, store and wc, ancillary to use of main dwelling | 11 North Row, Bramley RG26 5AB | Approved | |
BDB/72034 | Retention of Development (Section73A) | Erection of a 2m high close boarded fence (retrospective) | Former MOD Land, German Road, Bramley | Refused | |
BDB/72054 | Householder Permission | Erection of a first floor rear extension | 8 The Limes, Bramley RG26 5UW | Approved | |
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