| Minutes of the meeting of Bramley Parish Council
held in the Village Hall on Monday, 15th February 2010 at 7.30 p.m. | |
| Parish Councillors present were: | |
| Jane Payne, John Ferguson, Hugh Tottenham, Philip McCorry, Claire Penfold and Rhydian Vaughan | |
| Also present were: The Clerk, County Councillor Keith Chapman and 8 members of the public. | |
| ITEM | COMMENT | ACTION | |
| 1.0 | Apologies | | |
| | Apologies were received from Cllrs. Richard Wood (meeting), Allan Douglas (holiday), Chris Tomblin (holiday) and Borough Councillor Ranil Jayawardena. | | |
| 2.0 | Minutes of the last meeting | | |
| | The minutes of the meeting on January 18th 2010 having been circulated were agreed as a true record. Proposed by Cllr. Ferguson and seconded by Cllr Tottenham. | | |
| 3.0 | Matters arising and not appearing elsewhere on the agenda | | |
| | Cllr. Vaughan asked that consideration be given to amending the order of the agenda. It was agreed to discuss this at the next meeting. | Clerk | |
| 4.0 | Finance | | |
| | Monthly Income & Expenditure | | |
| | Reconciled Balance of Accounts as of 31st January 2010 | | |
| | Lloyds Bank Current Account | £1,145.49 | Lloyds Bank Business Account | £23,757.92 | National Savings Account | £16,032.81 | Total | £40,936.22 | | | Plus receipts not banked | £475.00 | Less Cheques Outstanding | £20.00 | True balance as of 31st January 2010 | £41,391.22 |
| | |
| | Income Received since last meeting | | |
| | Interest January - Business Account | £0.99 | BDBC - Councillors Grant (Bramley Pond) - Keith Chapman | £400.00 | 500306 - Scottish & Southern Wayleave | £18.71 | 500306 - Burial Ground | £40.00 | 500306 - Allotment Rent | £48.00 | | £507.70 |
| | |
| 5.0 | Accounts for payment | | |
| | Cheques approved for payment – Proposed by Cllr. Vaughan, seconded by Cllr. Penfold | | |
| | 001303 J Snow - Litter Warden | £236.10 | 001304 G Fowler - Clerk | £692.04 | 001305 R Gregory - Burial Ground | £99.00 | 001306 Ridgeway Press - Deposit for Footpath Leaflets | £200.00 | 001307 BDBC - SLR payment December 09 | £275.00 | 001308 MD Monger - Pond Clearance | £450.00 | 001309 CRUSE Bereavement Care - Donation | £150.00 | 001310 SLCC - Annual Subs | £30.00 | | £2,132.14 |
| | |
| 6.0 | Planning | | |
| 6.1 | Planning Applications – See Appendix 2 attached | | |
| | Cllr. Payne declared a personal interest in the Little Apples application BDB/71773 and also under agenda item 9.2 | | |
| | It was confirmed that the Parish Council had registered an objection to this application by a majority of 6 votes against and 3 votes for. | | |
| | BDB/71743 – Land at Cufaude Lane. Cllr. Vaughan confirmed that the applicants cannot move onto the site unless planning permission is approved. | | |
| 6.2 | German Road Development | | |
| | Cllr. Payne read the notes from the most recent site meeting and a copy was placed in the correspondence folder. | | |
| 7.0 | Public Comments | | |
| | Open Forum for Public comments – recorded in attached Appendix 1 | | |
| 8.0 | Transport Highways & Parking | | |
| 8.1 | Highways Feasibility Study | | |
| | It was confirmed that Highways Dept. were in the process of setting a date for this public consultation. Clerk to find list of highways issued previously discussed with Stephen Jenkins | Clerk | |
| 8.2 | SLR – Alternatives for the future | | |
| | Cllr. Vaughan suggested the Feasibility study be used as a way of seeking other alternatives. He also suggested the Council consider setting aside part of the precept as a Highways contingency fund, which would enable the Council to consider helping to fund future projects. | | |
| 9.0 | Environmental Matters | | |
| 9.1 | Little Apples Play Group | | |
| | No representative was able to attend the meeting but had contacted the Clerk to say that they were now awaiting the Borough Councils decision on the application. | | |
| 9.2 | Friends of Farriers | | |
| | Mr Gordon Jackson spoke on behalf of the residents and read a statement covering various issues. He apologised to Mr Lewis (refer to Public comments) if the circular requesting support for objections had caused offence. A Traffic plan had been initiated by the residents for consideration. He asked why BDBC had only issued letters to 11 residents advising them of the application. | | |
| | Cllr. Vaughan replied that this was a cost issue and that the information on such a contentious issue would soon have been circulated around other residents. | | |
| | Cllr. Payne advised that whilst living very close to the site she had not received a letter. Was more weight given to those that had received them? Also all 43 residents would be affected by the traffic issues. | | |
| | Cllr. Vaughan confirmed that there was no weighting on letters. Also that currently BDBC still do not own the land. He also confirmed the land behind Bullsdown Farm and Yew Tree Close had not been considered but he believed was not a viable site | | |
| 9.3 | Longbridge Road – Village Green Application | | |
| | The Clerk had been advised that the Non Statutory Public Inquiry would be held over a period of up to 3 days between 26th-28th April 2010 in the Bramley Room. Further details would be issued when known. Cllr. Payne commented on the fencing that had been destroyed around the Longbridge Road site. She confirmed there was no Enforcement Notice issued against the developer and he was entitled to clear the site and fence it in. | | |
| 9.4 | Pond | | |
| | Cllr. Payne advised that works to clear around the pond had been completed with approx. 12 trees having been cut back. Basingstoke & Deane Conservation Officer and Hampshire Wildlife Trust had been consulted. When water levels drop, further clearance work may be undertaken. Cllr. Vaughan recorded a vote of thanks to Cllr. Payne for the work she had done on this project. | | |
| 9.5 | Swing Area – Clift Meadow Cllr. Tottenham advised that the Clift Meadow Trustees were due to meet to confirm their decision on the swings. There would be 4 or 6 depending on the maintenance costs and there would be sufficient funds also for a bench. | | |
| 10.0 | Review of Risk Assessment Policy | | |
| | The following changes were agreed: | | |
| | Page 2 Ref: Financial Regulations 1. General under Comments – Bank statements to be checked against Bank Reconciliation ‘quarterly’ by the Chairman be changed to ‘monthly’ | | |
| | Any references to HAPTC to be amended to HALC | | |
| | Page 3 Ref: Standing Orders 56 Inspections of Documents under Controls – All computer files backed up regularly and stored in a secure filing cabinet. This to be amended to add ‘and in addition a second secure site off the Clerks premises. | Clerk | |
| | Proposed by Cllr. Tottenham, seconded by Cllr. Ferguson | | |
| 11.0 | British Legion Land | | |
| | Nothing further to report. Cllr. Ferguson had been trying to contact the Chairman of the Village Hall. Cllr. Payne agreed to contact her on his behalf. | JCP | |
| 12.0 | Community Facility Feasibility Study | | |
| | Cllr. Penfold agreed to pass over the information she had obtained to Cllr. Vaughan and Ferguson in order that they may take the matter further. | CP | |
| 13.0 | Annual Parish Meeting | | |
| | It was proposed that the meeting be held before the normal Parish Council meeting on Monday 19th April. Councillors to advise the Clerk if they would not be available. Proposed by Cllr. Ferguson, seconded by Cllr. Penfold and agreed by all. | ALL | |
| 14.0 | Parish Plan Update | | |
| | Cllr. Payne read a report from Cllr. Tomblin | | |
| 15.0 | Website Review | | |
| | Cllr. Payne reported that she and the Clerk were to meet with BDBC on Monday 22nd February. | JCP/Clerk | |
| 16.0 | PC Newsletter | | |
| | Councillors were reminded that any copy for the next Newsletter should be with the Clerk by the end of February. | | |
| | Three quotations had been obtained to print the newsletter, Greenhouse Graphics, Ridgeway Press and APD, Newbury. All quotes were for the same price of £375 for 1600 copies. It was felt that support should be given to a local company. In view of the assistance given to the Parish from Ridgeway Press with the footpath booklets, Cllr. Ferguson proposed Ridgeway be selected. Seconded by Cllr. McCorry and agreed by all. | Clerk | |
| 17.0 | County & Borough Councillors and Police reports | | |
| | County Cllr. Keith Chapman reported that after this year the matter of Bus Passes would be handed to County Council and the future of bus tokens was uncertain. Council Tax levels were due to be set later in the week. No Borough Councillor and Police reports. | | |
| 18.0 | Representatives Reports | |
| | Cllr. Payne showed the Council the first draft of the new footpath booklet. There would be 10 walks, 6 old and 4 new with a colour cover. 800 copies would be produced initially and would be available free to anyone. She also reported that she had attended the launch of the Heritage Trail at Whitchurch. | JCP |
| | Cllr. Tottenham reported that Clift Meadow were due to hold a meeting to decide about the swings and also that they were considering the possibility of holding a Beer Festival. | |
| | Cllr. Vaughan suggested that the Council consider purchasing some speed warning stickers for wheelie bins. This item was to be put on the agenda to be discussed at the March meeting. | Clerk |
| 19.0 | Correspondence/Consultations | |
| | Revised Landscape & Biodiversity Strategy for BDBC Consultation – Cllr. Tottenham confirmed this did not affect Bramley. | |
| | Support for Public and Community Transport Consultation – Cllr. Vaughan confirmed this did not apply to Bramley | |
| | The monthly correspondence folder was issued | |
| 20.0 | Items for next meeting | | |
| | Review Code of Conduct – Adopting Paragraph 12.2 | | |
| | Review Financial regulations | | |
| | Consider amending order of Agenda for future meetings | | |
| | Consider purchase of stickers for Wheelie Bins | | |
| | Longbridge Road Public Inquiry | | |
| | Revisit ‘Turn off engine’ signs for level crossing | | |
| | Bramley Camp | | |
| | Consider Terms & Conditions for Charity Donations | | |
| | There being no other business the meeting closed at 8.57 p.m. | | |
| | Chairman ................................................................................................Date................................. | | |
| | Appendix 1 to Minutes dated 15th February 2010 Agenda Item 7 | | |
| | Public Comments – 10-minute interval | | |
| Name | Comments | Actions | |
| Judith Foyle | Asked that the Council consider asking for sight of accounts for any organisations asking for grants and donations from Bramley. She felt priority should be given to local groups within the community. It was agreed to discuss the matter at the next meeting | Clerk | |
| Anna Walker | Asked if the Council had any timescales for the fixing of potholes and was advised that it did not. The matter fell under the jurisdiction of Hampshire Highways. | | |
| Charles Lewis | Wanted to bring to the Councils attention the circular that had been issued by Friends of Farriers regarding the Little Apples planning application. He had felt it was unprofessional in its’ production and presentation and he had been offended by being ‘told’ to object. | | |
APPENDIX 2 TO MINUTES DATED 15th February 2010 - PLANNING APPLICATIONS – Agenda Item 6.1 | |
Reference | Planning | Application | LOCATION | RecomMendation | |
BDB/71743 | Full Planning Permission | Change of use of land for the stationing of a residential caravan | Land at O/S ref 464753 158355 Cufaude Lane
Bramley
RG26 5DL | Objection | |
BDB/71770 | Certificate of Lawful development | Application for Certificate of Lawfulness for continued occupation of dwelling by persons not employed or previously employed in agriculture or forestry | Oakdale,
Silchester Road,
Bramley
RG26 5DG | No Objection | |
T033-10 | Notice of Intent to tree works | Fell 1 Yew and 2 Leylandii trees | Meade Barn,
The Street,
Bramley
RG26 5DD | No Objection | |
bdb/71773 | Full Planning Permission | Erection of a single storey pre-school building with associated access road, car park, lighting and landscaping | Land at Forge Field, Farriers Close, Bramley | Objection | |
BDB/71864 | Householder Permission | Erection of a detached log cabin/building to provide fitness room, store and wc, ancillary to use of main dwelling | 11 North Row, Bramley
RG26 5AB | Objection | |
BDB/71895 | Householder Permission | Erection of rear conservatory | 64 Beckett Gardens,
Bramley
RG26 5FZ | With Planning Team | |
BASINGSTOKE & DEANE BOROUGH COUNCIL | |
Reference | Planning | Application | LOCATION | decision | |
BDB/71513 | Householder Permission | Conversion of roof space to living accommodation with the construction of dormer windows in the side and rear elevations. Erection of rear extensions and conversion of outhouse to living accommodation | Sheila’s Cottage, Bramley Corner,
Bramley
RG26 5DJ | Refused | |
BDB/71410 | Listed Building Consent | Installation of replacement timber storm proof windows and timber doors | Latchmore Barn, Latchmore Green, Little London, RG26 5EJ | Refused | |
BDB/71411 | Listed Building Consent | Installation of Evolution storm windows and timber doors | Latchmore Barn, Latchmore Green, Little London, RG26 5EJ | Refused | |
BDB/71412 | Listed Building Consent | Installation of replacement timber flush casement windows and timber doors | Latchmore Barn, Latchmore Green, Little London, RG26 5EJ | Approved | |
BDB/71637 | Full Planning Permission | Change of house type to Plot 242 to include the erection of a rear conservatory (amendment to planning permission BDB/64044) for the erection of 271 dwellings) | Plot 242, Former MOD Land at German Road, Bramley | Withdrawn by applicant | |
BDB/71147 | Amendment to planning permission | Re-alignment of footpath & additional landscaping (amendment to BDB/64044) | Former MOD land at German Road, Bramley | Approved | |