Minutes of the meeting of Bramley Parish Council
held in the Village Hall on Monday, 18th January 2010 at 7.30 p.m. |
Parish Councillors present were: |
Richard Wood, Jane Payne, Allan Douglas. John Ferguson, Hugh Tottenham, Philip McCorry and Chris Tomblin |
Also present were: The Clerk, WPC Mandy Jewell, Borough Councillor Ranil Jayawardena and 6 members of the public. |
ITEM | COMMENT | ACTION |
1.0 | Apologies | |
| Apologies were received from Cllrs. Claire Penfold (work) and County Councillor Keith Chapman. | |
2.0 | Declarations of Interest | |
| Cllr. Payne declared a personal interest in item 10.1 and 10.2 Little Apples Playgroup Building | |
3.0 | Minutes of the last meeting | |
| The minutes of the meeting held on 21st December 2009, had been circulated. Cllr. Tottenham asked for clarification on the statement made by Cllr. Vaughan on page 679 (public comments) relating to the Little Apples Playgroup building site. Cllr. Payne confirmed that it was the opinion of those Councillors present at that meeting, that the Farriers Close site was not the most suitable for the building. The minutes were then agreed and signed as a true record. Proposed by Cllr. Payne and seconded by Cllr. Wood. | |
4.0 | Matters arising and not appearing elsewhere on the agenda | |
| Cllr. McCorry asked for clarification of the sponsorship for the footpath leaflets on page 679. Cllr Payne confirmed that the printers, Ridgeway, had agreed to provide the graphics and artwork for no charge and that the Parish Council would be paying only for the printing of the leaflets. | |
5.0 | Finance | |
| Monthly Income & Expenditure | |
| Reconciled Balance of Accounts as of 31st December 2009 | |
| Lloyds Bank Current Account | £4,176.51 | Lloyds Bank Business Account | £23,356.93 | National Savings Account | £15,986.49 | Total | £43,519.93 | | | Plus receipts not banked | £0.00 | Less Cheques Outstanding | £2,032.80 | True balance as of 31st December 2009 | £41,487.13 |
| |
| Income Received since last meeting | |
| Interest December - Business Account | £1.01 | 500303 - Allotments Rent 2010 & Deposit | £122.00 | 500303 - Burial Ground | £160.00 | 500304 - Burial Ground | £40.00 | 500304 - Allotment Rent | £24.00 | 500305 - Burial Ground | £20.00 | BDBC - Litter Warden Grant - 4th Quarter | £799.50 | | £1,166.51 |
| |
6.0 | Accounts for payment | |
| Cheques approved for payment – Proposed by Cllr Ferguson, seconded by Cllr. Douglas | |
| 001298 J Snow - Litter Warden | £236.10 | 001299 G Fowler - Clerk | £656.33 | 001300 Clift Meadow Trust - Parish Plan Meeting 15.9.2009 | £20.00 | 001301 Bob Gregory - Burial Ground November & December | £202.50 | 001302 Bramley PCC - Cross House 6.1.10 Parish Plan meeting (cancelled, charged heating) | £10.00 | | £1,124.93 |
| |
7.0 | Planning | |
7.1 | Planning Applications – See Appendix 2 attached | |
| Cllr. Tottenham asked why the applications at Upper Cufaude Farmhouse had been refused. The information was not available. The Clerk would advise. | Clerk |
7.2 | German Road Development | |
| No further update. Cllr. Tottenham asked what % of properties had been sold. Clerk to arrange a meeting with the Site Manager and request figures. | Clerk |
8.0 | Public Comments | |
| Open Forum for Public comments – recorded in attached Appendix 1 | |
9.0 | Transport Highways & Parking | |
9.1 | Adverse weather/salt bins | |
| The matter was discussed at length during the Public Comments section (see appendix 1). However Cllr. Douglas asked Cllr. Jayawardena what priority the C32 and school approaches had for being gritted. He confirmed the main A roads were priority 1 and that the important B roads and approaches to hospitals and schools were priority 2. | |
9.2 | SLR Speed Devices | |
| It was agreed that the Clerk would request that the SLR’s are set at 35mph following a discussion with WPC Mandy Jewell, who confirmed that Bramley is on the list of sites to be visited by Hampshire Traffic to check the speeding issues. It was also agreed that Cllr. Wood would speak to Cllr. Vaughan regarding what other alternatives might be available instead of SLRs. WPC Jewell also reported that no complaints were received by the police regarding speeding and that the public should report any incidents to 101, giving details of time of day, location and (if possible) registration numbers. This would contribute to a case for further assistance from Hampshire Traffic. | Clerk RW |
10.0 | Environmental Matters | |
10.1 | Friends of Farriers | |
| No representative attended the meeting | |
10.2 | Little Apples Playgroup Building | |
| Cllr. Wood read an update from Little Apples advising that their planning application had been submitted but that there were amendments required by BDBC before being accepted. The severe adverse weather conditions had also delayed the matter. The Parish Council would be advised when the application had been submitted. Cllr. Payne asked when the meeting with Cllr. Lewin of Basingstoke & Deane would be re-arranged but as Cllr. Vaughan was not at the meeting this could not be ascertained | RV |
10.3 | Burial Ground | |
| A quotation had been received from the PC’s grounds man to repair the loose headstone discussed at the December meeting. He had advised that there were 6 old headstones not attended by any family which require work and he quoted £30 for each to carry out the works. A quotation had also been obtained from Spencer & Peyton at £125 for one headstone. As the Parish Council had a duty of care to ensure these headstones were safe, the work was approved and the quotation accepted from the grounds man. Proposed by Cllr. Ferguson and seconded by Cllr. Tomblin. | Clerk |
10.4 | Pond | |
| Cllr. Payne advised that the grant application to County Councillor Keith Chapman for £400 to pay for the clearance work at the pond had been successful. The Council recorded its’ thanks for the support shown by Cllr. Chapman. Clerk to write and thank | Clerk |
10.5 | Swing Area – Clift Meadow Cllr. Ferguson confirmed an initial proposal had been considered at the last meeting of Clift Meadow Trustees and he was to meet an advisor from Monster Play later in the week. He hoped that approval would then be given at their February meeting. Cllr. Tottenham also advised that other safety, maintenance and insurance issues had to be considered. | JF |
11.0 | CRUSE Donation Request | |
| Two representatives from CRUSE attended the meeting and advised the Council on the roles of the volunteers and explained the funding required for this voluntary work. They confirmed that Bramley residents are seen by them. Cllr. Tottenham proposed a £150 donation, seconded by Cllr. Ferguson and agreed by all. | Clerk |
12.0 | 3rd Quarter Budget Review | |
| Details had been circulated and no comments were received. Cllr. Ferguson proposed the acceptance of the review, seconded by Cllr.Tottenham, agreed by all. | |
13.0 | Review Complaints Policy | |
| It was agreed to amend the following: | |
| Paragraph 3b – delete the word ‘forthwith’ and replace with ’within 3 working days’ and delete ‘Council’ and amend to ‘Chairman or Vice Chairman, as appropriate’ | |
| Paragraph 7 – delete ‘As soon as may be after the decision has been made’ and amend to ’Within 7 working days of the decision being made’ | |
| Paragraph 8 – Amend ‘A Council’ to ‘The Council’ and delete ‘the Association’ and replace with ‘HALC or the Monitoring Officer’ | Clerk |
| Proposed by Cllr. Wood and seconded by Cllr. Ferguson | |
14.0 | Review Health & Safety Policy | |
| No comments were received to amend this document. Proposed by Cllr. Wood and seconded by Cllr. Ferguson | |
15.0 | British Legion Land | |
| Cllr. Ferguson called for a study to take place on the possibility of a new Community Hall to be situated on the British Legion land. He suggested a sub-committee be formed on which he, Cllr. Vaughan and another Councillor (to be invited) would sit. He asked that the Council approve an information gathering exercise to include consultation with various village groups including the Village Hall Trustees and the British Legion branch. This committee would have no decision making powers and would report back to the full Council. Proposed by Cllr. Tottenham, seconded by Cllr. Tomblin | JF/RV |
16.0 | Community Facility Feasibility Study | |
| There was no update as Cllr. Penfold was unable to attend. Following the decision regarding the British Legion land, Cllr. Wood agreed to liaise with Cllr. Penfold | RW |
17.0 | Parish Plan Update | |
| Cllr. Tomblin gave an update. A committee had been formed, meetings would be held monthly and it had been agreed to call the plan ‘Bramley Plan’. He agreed to advise the Clerk of the future meeting dates and that the issue of a funding application to BDBC would be discussed. | CT |
18.0 | Website Review | |
| Cllr. Tomblin advised that no further progress had been made and he was unable to attend any daytime meetings with the Borough. Cllr. Wood asked if Cllr. Payne would take over this project and she agreed | JCP |
19.0 | PC Newsletter | |
| The next newsletter would be issued towards the end of March. All copy to be sent to the Clerk by the end of February. Clerk would email local groups for copy, Cllr. Payne would enquire about a village map | Clerk/JCP |
20.0 | County & Borough Councillors and Police reports | |
| No Police or County Councillor reports. Borough Councillor Jayawardena added to his other comments made during the meeting that he had spoken to Stephen Bate the new Community Development Officer (CDO) and discussed his role which included Bramley as part of his responsibilities. The Councillor also urged all residents that they must call 101 to report issues and instances of anti-social behaviour. | |
21.0 | Representatives Reports | |
| Cllr. Payne reported that she would be attending a meeting with Sir George Young later in the week, which was in relation to the Heritage Trails. | JCP |
| Cllr. Tottenham reported that a ceremony had been held at Clift Meadow for the presentation of a new bench by Eileen Gulston, in memory of her late husband. He also apologised to local residents if the fire alarm had disturbed them over Christmas. | |
22.0 | Correspondence/Consultations | |
| Revised Landscape & Biodiversity Strategy for BDBC Consultation – Cllr. Tottenham agreed to look into support for Public and Community Transport Consultation – Cllr. Vaughan had agreed to consider if the Parish Council need comment. Cllr. Wood would enquire in view of Cllr. Vaughan not being at the meeting | HT RW/RV |
| The monthly correspondence folder was issued | |
23.0 | Items for next meeting | |
| Review Financial Risk Assessment | |
| There being no other business the meeting closed at 9.02 p.m. | |
| Appendix 1 to Minutes dated 19 January 2010
Agenda Item 8 | |
| | Public Comments – 10 minute interval | |
| Name | Comments | Actions |
Judith Foyle | Commented that the Little Apples site was not big enough and there were insufficient car parking spaces. This would lead to more on road parking. Cllr. Wood advised that BDBC had already taken up the issue of spaces for cars and it would be considered as part of the whole planning application. | |
Anna Walker | Raised the issue of road gritting during the recent severe weather. John Stacey lorries had been fitted with snow ploughs and contracted to clear the main C32 but no grit lorries followed. This left the road extremely icy and the Bramley Lane/C32 junction was very dangerous. She asked if it was possible to co-ordinate the gritting teams more effectively in the event of another similar situation. Cllr. Jayawardena advised that representations had already been made to the County Council asking for grit boxes to be placed at the Campbell Road/C32 junction as well as at Bramley Lane. However the County were reluctant to pay and stated that other parishes had paid for their own. Cllr. Payne asked who would fill the boxes and were they locked? Cllr. Jayawardena advised that the County filled the boxes but they were not locked and that led to the issue of theft by residents to use for their own purposes. Cllr. Tomblin advised that the County were looking to increase the number of boxes from 2,000 to 6,000 and that it was looking for suggestions as to where they should be placed. Clerk would investigate | Clerk |
APPENDIX 2 TO MINUTES DATED 19th January - PLANNING APPLICATIONS – Agenda Item 7.1 | |
Reference | Planning | Application | LOCATION | RecomMendation | |
BDB/71637 | Full Planning Permission | Change of house type to Plot 242 to include the erection of a rear conservatory (amendment to planning permission BDB/64044) for the erection of 271 dwellings) | Plot 242, Former MOD Land at German Road, Bramley | No Objection | |
BDB/71770 | Certificate of Lawful development | Application for Certificate of Lawfulness for continued occupation of dwelling by persons not employed or previously employed in agriculture or forestry | Oakdale,
Silchester Road,
Bramley
RG26 5DG | With Planning Team | |
BASINGSTOKE & DEANE BOROUGH COUNCIL | |
Reference | Planning | Application | LOCATION | decision | |
BDB/71484 | Full Planning Permission | Change of house type to Plot 256 to include the erection of a rear conservatory (amendment to planning permission BDB/64044) for the erection of 271 dwellings) | Plot 256, Former MOD Land at German Road, Bramley | Withdrawn by applicant | |
BDB/71571 | Householder Permission | Erection of a single storey rear extension | Bramoak,
2 The Street,
Bramley
RG26 5BN | Approved | |
BDB/71167 | Householder Permission | Demolition of part existing chimney stack and insertion of 5 roof lights. Various internal alterations including the removal of an existing staircase and removal of existing fireplace. Conversion of remaining roof space to living accommodation and installation of new window to north elevation. | Upper Cufaude Farmhouse, Cufaude Lane, Bramley
RG26 5DN | Refused | |
BDB/71168 | Consent to works on Listed Building | Demolition of part existing chimney stack and insertion of 5 roof lights. Various internal alterations including the removal of an existing staircase and removal of existing fireplace. Conversion of remaining roof space to living accommodation and installation of new window to north elevation. | Upper Cufaude Farmhouse, Cufaude Lane, Bramley
RG26 5DN | Refused | |