Minutes of the meeting of Bramley Parish Council
held in the Village Hall on Monday, 21st December 2009 at 7.30 p.m. |
Parish Councillors present were: |
Richard Wood, Jane Payne, Rhydian Vaughan |
Also present were: The Clerk and 1 member of the public. |
ITEM | COMMENT | ACTION |
1.0 | Apologies | |
| Apologies were received from John Ferguson (away) and WPC Mandy Jewell. | |
| Due to severe adverse weather conditions apologies were also received from County Councillor Keith Chapman, Claire Penfold, Philip McCorry, Hugh Tottenham, Allan Douglas, Chris Tomblin and Borough Councillor Ranil Jayawardena. | |
2.0 | Declarations of Interest | |
| No declarations were made | |
3.0 | Minutes of the last meeting | |
| The minutes of the meeting held on 16th November 2009, having been circulated, were agreed and signed as a true record. Proposed by Cllr. Payne and seconded by Cllr.Vaughan. | |
4.0 | Matters arising and not appearing elsewhere on the agenda | |
| None | |
5.0 | Finance | |
| Monthly Income & Expenditure | |
| Reconciled Balance of Accounts as of 30th November 2009 | |
| Lloyds Bank Current Account | £2,755.33 | Lloyds Bank Business Account | £24,556.42 | National Savings Account | £15,986.49 | Total | £43,298.24 | Plus receipts not banked | £0.00 | Less Cheques Outstanding | £29.00 | True balance as of 30th November 2009 | £43,269.24 |
| |
| Income Received since last meeting | |
| Interest November- Business Account | £0.98 | 500301 - Allotments Rent 2010 & Deposit | £146.00 | 500301 - Burial Ground | £225.00 | 500302 - Burial Ground | £240.00 | 500302 - Allotment Rent | £48.00 | BDBC - Refund of Litter Warden Safety Workwear | £35.92 | | £695.90 |
| |
6.0 | Accounts for payment | |
| Cheques approved for payment – Proposed by Cllr Wood, seconded by Cllr. Vaughan | |
| 001290 J Snow - Litter Warden | £236.10 | 001291 G Fowler - Clerk | £679.72 | 001292 Basingstoke & Deane Borough Council - SLR's Oct-Dec 09 | £825.00 | 001293 Royal Mail - PO Box application | £125.75 | 001294 Mr D Field - Allotment Deposit Refund | £25.00 | 001295 Bramley PCC - Cross House Parish Plan meetings November & December | £62.00 | 001296 Post Office Ltd - HM Revenue & Customs 3rd Quarter Tax & NI | £845.05 | 001297 Bramley Village Hall Trust - Room Hire | £150.00 | | £2,948.62 |
| |
7.0 | Planning | |
7.1 | Planning Applications – See Appendix 2 attached | |
| Planning Appeal BDB/71203 at North Row had been dismissed. | |
7.2 | German Road Development | |
| Planning Appeal BDB/70260 had been dismissed. Fence would be removed | |
7.3 | Cufaude Lane | |
| BDBC had served an injunction on the land recently vacated by travellers. It will be re-examined in court on January 19th 2010. | |
8.0 | Public Comments | |
| Open Forum for Public comments – recorded in attached Appendix 1 | |
9.0 | Transport Highways & Parking | |
9.1 | SLR Speed Devices | |
| SLR’s had been booked for six periods of four weeks from January | |
9.2 | Earthline Lorries | |
| The Clerk had written to Earthline regarding the lorries speeding through the village. They had agreed to speak with the drivers. They would also advise the Clerk when the next tranche of lorries are expected to be removing earth from the development. | |
9.3 | Highways Feasibility Study | |
| Hampshire Highways would be consulting with the Parish during the New Year and holding public events to consult residents. No dates had yet been given. | |
9.4 | Access for All Capital programme 2010/2011 | |
| Correspondence had been placed in the Monthly Information folder | |
10.0 | Environmental Matters | |
10.1 | Friends of Farriers | |
| See Public Comments | |
10.2 | Little Apples Playgroup Building | |
| The Council had been advised that the planning application had been submitted. | |
10.3 | Burial Ground | |
| A decision about the repair of a headstone in the burial ground was deferred until the January meeting | Clerk |
10.4 | Pond | |
| Cllr. Payne advised that a grant had been applied for from County Councillor Keith Chapman, to pay for the clearance work at the pond | |
11.0 | Community Warden | |
| Community Warden Scheme was to end on December 24th. Two new teams (Community Patrolling Officer and Community Development Officer) had been created. Bramley will not have a CPO but will share a CDO with Sherfield, Sherborne St. John, Basing, Chineham and Popley | |
12.0 | Clift Meadow | |
| Cllr. Tottenham had sent an update. The Play Area funding matter was in hand and was to be discussed at the next meeting of Clift Meadow Trustees in January. The Parish Council requested a positive answer on the matter before their January meeting. | |
13.0 | Budget 2010-2011 | |
13.1 | A budget update had been circulated to Councillors together with two options to consider. Cllr. Payne asked that the estimated forecast for 2009/10 be amended to show £400 being spent on footpaths, thereby reducing the earmarked reserves to Nil. | Clerk |
| Cllr. Wood proposed that Option B be agreed, which gave the option of extending the SLR use if necessary. Seconded by Cllr. Payne and agreed by all present. A copy of the agreed budget is attached in Appendix 3 | Clerk |
13.2 | General Grant & Precept | |
| Cllr. Payne proposed that the General Grant of £1,100 be applied for from BDBC. Cllr. Vaughan seconded and it was agreed unanimously. | |
| The Precept had been agreed at the November meeting to the amount of £27,300. The forms for both were completed and duly signed in council by members. | Clerk |
14.0 | Parish Council Telephone Number A new telephone number was now to be used to contact the Clerk 01256 883734 | |
15.0 | NALC Membership | |
| Correspondence on this matter was placed in the information folder together with a comments sheet for completion by all Councillors. | ALL |
16.0 | British Legion Land | |
| Cllr. Vaughan expressed the need to take the matter forward and have a positive commitment from the Parish Council. It was agreed that Cllrs. Wood and Vaughan would formulate a proposal for consideration at the next PC meeting. | RW/RV |
17.0 | Community Facility Feasibility Study | |
| There was no update as Cllr. Penfold was unable to attend | CP |
18.0 | Parish Plan Update | |
| There was no update as Cllrs. Tomblin and Penfold were unable to attend | CT/CP |
19.0 | Website Review | |
| There was no update as Cllr. Tomblin was unable to attend. | CT |
20.0 | County & Borough Councillors and Police reports | |
| No reports | |
| 21.0 | Representatives Reports | |
| | Cllr. Payne reported that much work had been done on footpaths this year, some of which had been carried out at no charge to the Parish. She had obtained sponsorship for the reprint of the footpath booklets which would cost approximately £400. |
JCP |
| 22.0 | Correspondence/Consultations | |
| | Hampshire Minerals & Waste Core Strategy Consultation – Councillors felt it was not necessary to comment | |
| | Revised Landscape & Biodiversity Strategy for BDBC Consultation – defer to January | |
| | Support for Public and Community Transport Consultation – Cllr. Vaughan agreed to consider if the Parish Council need comment | RV |
| | The monthly correspondence folder was issued | |
23.0 | Items for next meeting | |
| CRUSE Donation request | |
| Clift Meadow Trust – Play Area Funding | |
| British Legion Land | |
| Community Building Feasibility Study/Terms of Reference | |
| 3rd quarter budget review | |
| Parish Council Newsletter – Spring edition | |
| Review Health & Safety Procedure | |
| Review Complaints Procedure | |
| Highways – who to consider SLR alternatives | |
| There being no other business the meeting closed at 8.38 p.m. | |