Freedom of Information

Information to be published

How information can be obtained
(hard copy and/or website)

Cost

Class1 - Who we are and what we do

The website www.bramleyhampshire-pc.gov.uk

This will be current information only                               

Website

Hard copy – contact Clerk

Free

20p/A4 sheet (b&w)

Who’s who on the Council and its Committees

As Above

As Above

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

As Above

As Above

Location of main Council office and accessibility details

As Above

As Above

Staffing structure

None

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Annual return form and report by auditor

Hard copy – contact Clerk

20p/A4 sheet(b&w)

Finalised budget

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Precept

As Above

As Above

Borrowing Approval letter

None

N/A

Financial Standing Orders and Regulations

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Grants given and received

As Above

As Above

List of current contracts awarded and value of contract

As Above

As Above

Members’ allowances and expenses

As Above

As Above

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan (current and previous year as a minimum)

Not in place

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website

Hard copy – contact Clerk

Free

20p/A4 sheet (b&w)

Quality status

Not in place

Local charters drawn up in accordance with DCLG guidelines

Not in place

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Website

Hard copy – contact Clerk

Free

20p/A4 sheet (b&w)

Agendas of meetings (as above)

As above

As above

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

As above

As above

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

As above

As above

Responses to consultation papers

As above

As above

Responses to planning applications

As above

As above

Bye-laws

None in place

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Information security policy

As above

As above

Records management policies (records retention, destruction and archive)

As above

As above

Data protection policies

As above

As above

Schedule of charges (for the publication of information)

As above

As above

Class 6 – Lists and Registers

Currently maintained lists and registers only (some information may only be available by inspection)

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

As above

As above

Assets Register

As above

As above

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

As above

As above

Register of members’ interests

As above

As above

Register of gifts and hospitality

As above

As above

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only (hard copy or website; some information may only be available by inspection)

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Allotments

As Above

As Above

Burial grounds (Closed churchyards N/A)

As Above

As Above

Community centres and village halls

N/A

N/A

Parks, playing fields and recreational facilities

As Above

As Above

Seating, litter bins, clocks, memorials and lighting

As Above

As Above

Bus shelters

As Above

As Above

Markets

None

N/A

Public conveniences

None

N/A

Agency agreements

None

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

Hard copy – contact Clerk

20p/A4 sheet (b&w)

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 20p per A4 sheet black & white or

40p colour

Actual cost including paperwork, time & any travel to obtain copies

Photocopying @ 40p per A3 sheet black & white or £1 colour

As above

Postage

Actual cost of Royal Mail standard 2^nd class

Statutory Fee

In accordance with the relevant legislation