> Home > Parish Council > Freedom of Information

Freedom of Information

Background

The Freedom of Information Act 2000 received Royal Assent on 30 November 2000. The Act defines the public authorities that are covered by the Act and so are required to adopt and maintain a publication scheme. Paragraph 7, Part II of Schedule 1 of the Freedom of Information Act defined a local within the meaning of the Local Government Act 1972 as a public authority.

Bramley Parish Council wishes to continue to be open and transparent and make information available to parishioners. The publication scheme and scale of charges may be revised from time to time.

Exemptions

Bramley Parish Council policy is to be as open as possible and supply the information requested. However, there may be some exemptions, which are explained in Part II of The Freedom if Information Act. An example is any information that would fall under the Data Protection Act.

Requests for Information

All requests should be made to the Clerk in writing (includes by electronic means) and must be legible, include name & address of the requestor and the information required. The Parish Council will respond to stating whether it holds the information and advise the fees payable. Requests will be responded to within 20 working days.

All requests to view documents must be made in writing and an appointment will be arranged at a mutually convenient time and place.

The Council reserves the right to withhold the issue of copies until the appropriate fee has been received.

Charges

The Council will set reasonable charges for the information requested to cover photocopying costs, postage, staff time and other expenses.

Clerk to Bramley Parish Council
Approved by Bramley Parish Council
17th November 2008

Information available from Bramley Parish Council
under the model publication scheme

Information to be published	How information can be obtained (hard copy and/or website)	Cost
Class1 - Who we are and what we do The website www.bramleyhampshire-pc.gov.uk This will be current information only	Website Hard copy – contact Clerk	Free 20p/A4 sheet (b&w)
Who’s who on the Council and its Committees	As Above	As Above
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	As Above	As Above
Location of main Council office and accessibility details	As Above	As Above
Staffing structure	None
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Annual return form and report by auditor	Hard copy – contact Clerk	20p/A4 sheet(b&w)
Finalised budget	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Precept	As Above	As Above
Borrowing Approval letter	None	N/A
Financial Standing Orders and Regulations	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Grants given and received	As Above	As Above
List of current contracts awarded and value of contract	As Above	As Above
Members’ allowances and expenses	As Above	As Above
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)	Not in place
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Website Hard copy – contact Clerk	Free 20p/A4 sheet (b&w)
Quality status	Not in place
Local charters drawn up in accordance with DCLG guidelines	Not in place
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website Hard copy – contact Clerk	Free 20p/A4 sheet (b&w)
Agendas of meetings (as above)	As above	As above
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	As above	As above
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	As above	As above
Responses to consultation papers	As above	As above
Responses to planning applications	As above	As above
Bye-laws	None in place
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Information security policy	As above	As above
Records management policies (records retention, destruction and archive)	As above	As above
Data protection policies	As above	As above
Schedule of charges (for the publication of information)	As above	As above
Class 6 – Lists and Registers Currently maintained lists and registers only (some information may only be available by inspection)	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	As above	As above
Assets Register	As above	As above
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	As above	As above
Register of members’ interests	As above	As above
Register of gifts and hospitality	As above	As above
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only (hard copy or website; some information may only be available by inspection)	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Allotments	As Above	As Above
Burial grounds (Closed churchyards N/A)	As Above	As Above
Community centres and village halls	N/A	N/A
Parks, playing fields and recreational facilities	As Above	As Above
Seating, litter bins, clocks, memorials and lighting	As Above	As Above
Bus shelters	As Above	As Above
Markets	None	N/A
Public conveniences	None	N/A
Agency agreements	None	N/A
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Hard copy – contact Clerk	20p/A4 sheet (b&w)
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Contact details:
Clerk to Bramley Parish Council
PO Box 7374
TADLEY
RG26 9DR

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 20p per A4 sheet black & white or 40p colour	Actual cost including paperwork, time & any travel to obtain copies
	Photocopying @ 40p per A3 sheet black & white or £1 colour	As above
	Postage	Actual cost of Royal Mail standard 2^nd class
Statutory Fee		In accordance with the relevant legislation

* the actual cost incurred by the public authority

Generic Scheme Information
Adobe Acrobat (PDF) format, 54 KB
(estimated download time using 56k modem is 10 seconds)

Click to open the document in a new window. Right-click for saving options.